The Payroll Manager is responsible for compliance, administration and general accounting activities for all payroll. Provides oversight and coordinates with regional payroll teams to ensure consistent payroll procedures and corporate standards. Works with internal and external resources to administer and process payroll for all entities. Supervises the administration of existing employee’s payroll. Develops cost control procedures to assure payroll efficiencies. Ensures all payroll processing activities are completed in accordance with published schedules, such that employees receive timely payment and accounts can be closed for financial reporting. While based in the US, with a focus on US Payroll, the Manager, Payroll will also be responsible to support Canadian and LATAM payrolls. The Manager will ensure compliance with Federal, State and Local (US)/Federal and Provincial (Canada) legislation and regulations that apply to payroll and ensuring compliance with company policies.
Payroll Administration and Processing:
Lead a team responsible for all aspects of corporate payroll processing and compliance.
Manages the payroll systems, including administration, compliance and reporting.
Manages the retirement/pension systems, including administration, compliance and reporting.
Responsible for working with local tax and legal advisors to ensure the company follows local regulations with respect to payroll.
Ensure that all relevant data is processed and tracked through the relevant payroll systems.
Audits biweekly/monthly/quarterly/annual payroll data for accuracy. Verifies sensitive and confidential information; enters audited information into the payroll system to process payroll.
Maintains the payroll database including demographics, deductions, rate changes, transfers, terminations and new employee data in compliance with Company policy, local requirements.
Processes month-end payroll reports, including month end accounting transactions into the accounting system.
Performs year-end reconciliation and reporting, issuing of year-end certificates.
Resolves employee tax or other pay related issues.
Conducts manager and/or employee training, as appropriate, on payroll, time entry, and relevant legislative updates.
Serves as Payroll subject matter expert within the company and in Ultipro (UKG) HRIS.
Maintains payroll general ledger accounts by preparing journal entries and performing account reconciliations ensuring accounting deadlines are met.
Primary contact point for external audits with respect to payroll matters.
Provides customer service to employees: in the area of pay, retirement and taxes as they relate to their pay, how to enter time or time off, where to locate forms and information on Company’s intranet, where to send completed forms, etc.
People/Team Focus – Ability to inspire, lead and engage the team to consistently deliver products, services and results to the expected standards. Provide ongoing performance and general feedback to team of reports.
Accountability – Takes responsibility for results, whether good or bad. Holds team and self-responsible for actions and outcomes
Drive for Results – Focus on desired end results through planning, monitoring progress and adjusting as required
Strategic Thinking – Ability to understand and apply big picture thinking to create strategic roadmaps and objectives
Exhibit effective presentation skills through clear expression of information and appeal to the audience both aesthetically and persuasively
All other duties as assigned.
What we’re looking for:
Minimum 5+ years of payroll experience (including, but not limited to processing, taxes, garnishments, compliance and audit).
Bachelors Degree highly preferred.
Minimum 2 years of people management experience (in a Payroll Management capacity)
US payroll experience required, Canadian experience an asset
Advanced knowledge of Microsoft Excel and Word
Driven, innovative, and resourceful thinker capable of adapting and driving positive, progressive change proactively.
Excellent project management, organization, communication, interpersonal, collaboration, and relationship skills.
Must have strong attention to detail, and the ability to accurately deliver in a fast-paced environment.
High level of discretion and confidentiality.
Ability to anticipate work needs and follow through on own initiative with minimum direction.
Must be team-oriented self-starter with good problem-solving skills and ability to interact positively and successfully with all levels of the company.
Ability to apply technical knowledge and expertise to HR/Payroll policies and processes