Our client is a publicly listed drug discovery and development company with more than 500 employees at 6 sites. Our headquarters are in West Lafayette, Indiana. They are looking to add an Accounts Payable Specialist to their team!
As an Accounts Payable Specialist, you will be responsible for processing all invoices received for payments and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This will involve, compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed. We are looking for an objective Accounts Payable Specialist who combines a solid understanding of basic bookkeeping and accounts payable principles, with strong analytical and problem-solving skills. You should be highly organized and detail-oriented and possess the ability to effectively work both independently or in a team setting. It is also important that you display excellent verbal and written communication and interpersonal skills, as well as the ability work well under pressure in a fast-paced environment.
ESSENTIAL DUTIES &RESPONSIBILITIES
Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and assisting with bank reconciliations
Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations
Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
Generate payment to vendors on a routine schedule and match the check with backup for review by the financial manager
Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards
Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation
Develop and maintain a filing system for financial information, records and documents to ensure easily available information
Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
Comply with SOX controls
Process annual 1099 reporting.
Bachelor’s or Associates degree preferred. High School Diploma and/or GED plus 1-3 years experience will be considered.
Proficiency in Microsoft Office and ability to learn other accounting software systems.
Excellent organizational skills and high attention to detail.
Ability to maintain confidential information and meticulous records.
Outstanding verbal and written communication.
Thrives in a fast paced environment and adaptable to change.